Who We Are
Cancer Genetics Journal: Our website address is: https://www.cancergeneticsjournal.org.
1. Introduction
Cancer Genetics Journal (“we,” “our,” or “the Journal”) is committed to protecting the privacy and personal data of authors, reviewers, editors, readers, and all visitors who interact with our website and editorial systems.
This Privacy Policy explains how we collect, use, store, and protect personal information when you visit or use our website, submit manuscripts, participate in peer review, or communicate with the editorial office.
Our mission is:
Advancing Discovery in Human Cancer Genomics and Molecular Oncology
We are committed to maintaining transparency, academic integrity, and compliance with applicable data protection regulations, including the EU General Data Protection Regulation (GDPR) where applicable.
2. Information We Collect
We may collect the following categories of information:
2.1 Personal Information
When you interact with the Journal (e.g., manuscript submission, registration, correspondence), we may collect:
- Full name
- Email address
- Institutional affiliation
- Country of residence
- ORCID iD (if provided)
- Telephone number (if provided voluntarily)
2.2 Manuscript and Editorial Data
- Submitted manuscripts and related files
- Abstracts, keywords, figures, and supplementary materials
- Author and co-author details
- Peer review reports and editorial correspondence
- Publication history and revision records
2.3 Technical and Usage Data
- IP address
- Browser type and version
- Device information
- Pages visited and time spent on the site
- Referring URLs
2.4 Cookies and Tracking Technologies
We may use cookies and similar technologies to:
- Ensure website functionality
- Improve user experience
- Analyze traffic and performance
You may disable cookies in your browser settings, although some features may not function properly.
3. How We Use Your Information
We use collected data strictly for academic and operational purposes, including:
- Processing manuscript submissions and peer review
- Managing editorial workflows and communications
- Publishing accepted scientific articles
- Maintaining academic records and publication integrity
- Improving website performance and usability
- Ensuring security and preventing fraudulent activity
- Complying with legal and regulatory obligations
4. Legal Basis for Processing (GDPR)
Where applicable under GDPR, we process personal data based on:
- Consent (e.g., newsletter subscriptions or voluntary submissions)
- Contractual necessity (e.g., manuscript submission and publication process)
- Legitimate interest (e.g., maintaining editorial integrity and system security)
- Legal obligation (where required by law)
5. Data Sharing and Disclosure
We do not sell or rent personal data.
We may share limited information only in the following cases:
- With editorial board members and peer reviewers (for manuscript evaluation)
- With indexing and abstracting services after publication
- With service providers supporting website hosting and journal operations
- When required by law, regulation, or legal process
All third-party partners are expected to maintain appropriate data protection standards.
6. Data Retention
We retain personal data only as long as necessary for:
- Editorial and peer review processes
- Academic publishing and archiving
- Legal and institutional requirements
Published articles and associated metadata may be retained indefinitely as part of the permanent scholarly record.
Unpublished or rejected submission data may be retained for a limited period for administrative and review purposes.
7. Data Security
We implement appropriate technical and organizational measures to protect personal data, including:
- Secure servers and encrypted communications where applicable
- Access control for editorial systems
- Restricted access to sensitive information
- Regular system monitoring and updates
However, no method of online transmission or storage is 100% secure.
8. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of personal data
- Restrict or object to processing
- Request data portability
Requests may be submitted to the editorial contact email provided below.
9. Third-Party Services
Our website may use third-party services for:
- Hosting and content delivery
- Analytics
- Editorial management systems
- Indexing and archiving services
These providers process data under their own privacy policies.
10. International Data Transfers
As a global academic journal, data may be processed or stored in different countries. Where applicable, we take reasonable steps to ensure adequate protection in accordance with applicable data protection laws.
11. Children’s Privacy
This website and its services are intended for researchers, clinicians, and academic professionals. We do not knowingly collect personal data from individuals under 16 years of age.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date.
Continued use of the website indicates acceptance of the updated policy.
13. Contact Information
If you have any questions about this Privacy Policy or your personal data, you may contact:
Editorial Office – Cancer Genetics Journal
Website: https://www.cancergeneticsjournal.org/
Email: [[email protected]]